OffICER DESCRIPTIONS

As dictated in the 1995 revision of the Alpha Gamma Sigma Omega Chapter Bylaws.

President

  • The President shall be the official representative of the Omega Chapter and shall host activities of the Omega Chapter of AGS.
  • the President shall preside at all Omega Chapter meetings and shall call special meetings when it is deemed necessary or desirable with the advisor's approval.
  • The President shall establish procedures for all meetings.
  • The President shall appoint all standing and special committee chairpersons, with the approval of the board, and shall be an ex officio member of all committees.
  • The President shall make an end of semester report to the advisor(s).
  • The President, with an advisor's consent, may delegate any responsibilities deemed necessary.

Vice president

  • The Vice-President shall assume the duties of the President in the absence of the President.
  • The Vice-President shall become President if the elected President is unable to perform his or her duties for an extended period of time or a vacancy should occur in the office of the President.
  • The Vice-President shall perform the duties designated by the President which include:
    • Development of meeting Agenda
    • Act as Sergeant at Arms maintaining Parliamentary procedures for meetings.
    • Managing of elections for All Board Members.
  • The Vice-President shall be responsible for collecting archival materials from the committees to present to the archivist.​

iNTER CLUB COUNCIL REPRESENTATIVE

  • The ICC Representative shall be present at ICC meetings and shall inform the Board of matters directly concerning or related to the Chapter.​

tREASURER

  • The Treasurer shall be in charge and supervise all incomes and expenditures of the Omega Chapter.
  • The Treasurer shall make a budget for the Omega Chapter and submit it to the Board.
  • The Treasurer shall submit a report of financial status of the Chapter at each Board Meeting.
  • The Treasurer shall maintain current itemized financial records of the Chapter.
  • The Treasurer shall verify all moneys from all events and handle all business with the student banks.
  • The Treasurer shall make a closing report to the Board and advisor(s).
  • The Treasurer shall submit a year end statement to the Archivist.

​Secretary

  • The Secretary shall record and make available by the next meeting the minutes of all AGS general and board meetings.
  • The Secretary shall present to the Archivist at the end of the semester, in complied form, all the minutes from the meetings.
  • The Secretary shall conduct and report Chapter correspondence.
  • The Secretary shall keep a current copy of the state and Omega Chapter Bylaw and Standing Rules.
  • The Secretary shall maintain a bi-weekly, updated chapter directory of all members of AGS.
  • The Secretaries shall perform other duties designated by the President or board of directors.

Community service coordinator

  • The Community Service Coordinator(s) is responsible for procuring, developing, managing, and recording community service/outreach opportunities in the community for AGS members to participate.
  • The Community Service Coordinator(s) shall be responsible for maintaining and posting once a month up-to-date tally of all members' service hours.
  • The Community Service Coordinator(s) is responsible for notifying members whose membership may be in jeopardy due to insufficient service hours.
  • The Community Service Coordinator(s) shall submit a final tally of members' service hours to the advisor with a separate list of members eligible for Special Recognition

​ Fundraising Coordinator

  • The Fundraising Coordinator(s) is responsible for developing, managing, and recording fundraising opportunities for AGS to accumulate funds for:
    • AGS Scholarship distribution at the end of the academic year
    • Pay for travel funds to AGS state and local conferences
  • The Fundraising Coordinator(s) shall be responsible for maintaining and posting once a month up-to-date tally of all members' service hours who serve at scheduled fundraisers.
  • The Fundraising Coordinator(s) are to report to the board on the development of any proposed fundraiser concept for approval at least 2 weeks prior to proposed scheduling.

Outreach Coordinator​

  • The Outreach/Communication Coordinator shall publicize Chapter activities as directed by the President or the Board by any means both available and desirable (email, text, website, social media, etc.)
  • The Outreach/Communication Coordinator shall be responsible for maintaining communication with all Board and general membership of the Omega Chapter. 

Editor-in-Chief [Archivist]

  • The Archivist shall be responsible for the regular publications of the Chapter newsletter, following guidelines dictated by the Board.
  • At least, two editions of the newsletter will be published each semester and maintained for presentation to the State AGS conference.
  • The Archivist shall maintain the past records and examples of posters, newsletters etc. for the Chapter.
  • The Archivist shall be responsible for maintaining the Chapter display case in the Science Building.
  • The Archivist shall collect and file any and all permanent records etc. from the club officers at the end of each term.

Members At Large

  • Members at Large shall have been continuing or permanent members and must have served as board members.
  • Members at Large shall advise the Board and have Board membership for the semester.
  • Members at Large shall be appointed by the President and or Advisor(s).
Last ​Updated: September 6, 2022
© Alpha Gamma Sigma Omega Chapter, CCSF

Website powered by Weebly.com